Milwaukee Area Technical College (MATC) is Wisconsin's largest and most diverse technical college, offering 170+ high-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four-year degree. MATC is transforming lives, industry and our community by preparing students today for the careers of tomorrow. MATC's diverse team members - 42% of whom are employees of color--work with a purpose to serve the students who make us one of the most diverse two-year institutions in the Midwest. Together, we are meeting the needs of the community we shared and committed to eliminating equity gaps in higher education for both students and employees. We are seeking passionate individuals to join our team who shares the same passion in serving this purpose. Learn more about MATC at .

Administrative and Student Support Services: Handles a range of administrative duties and general campus support. Addresses student concerns and provides referrals to support services. Facilitates communication between students, faculty, and staff.

Community Relationship Management: Establishes and maintains excellent working relationships with community leaders, current and prospective students, parents, and various organizations. Engages with the local community to promote programs and recruit prospective students.

Budget, Payroll and Record Keeping: Provides budget reports, budget transfers. Responsible for ordering supplies, books, software and other items needed for successful operations. Maintains and coordinates comprehensive office and confidential files; including but not limited to payroll files, calendars, faculty/staff absences, and meeting notes. Responsible for management of personnel requisition and timekeeping submissions.

Operational Support: Prepares correspondence, memos, minutes, reports and other complex, technical and/or confidential documents. Oversees the preparation of a variety of other materials to include correspondence, documents, reports, proposals, charts, or memos from rough draft or recordings. Assists with campus onboarding for faculty and staff. Coordinates new employees set up to include system permission requests, office space, office phone, business cards, computer device, ID badge, keys, etc., in collaboration with appropriate Dean or Regional Campus Executive. Functionally supervises student worker assignments and scheduling.

Events Management: Coordinates all facility rentals and events; serves as primary contact for internal and external customers; primary on-site trouble-shooter during events. In accordance with college policy/procedure generates contracts, billing, determines and requests setup needs, AV/multimedia needs, signage, etc., and handles all catering needs. Also, works with the Marketing Team to promote events, recruits student speakers and conducts student interviews.

Equipment, Building Operations and Maintenance: Operates personal computer, office equipment and other relevant equipment necessary to complete tasks. Maintains computer and related equipment inventory for the division. May be responsible for monitoring equipment maintenance needs as needed. Responds to staff concerns regarding technical difficulties, building issues, safety concerns, and work with the appropriate departments to facilitate a resolution.

Committee Involvement: Serves on internal campus committees and cross-functional project teams as necessary.

Collaborative Teamwork: Establishes, maintains, and enhances positive work relationships with staff, faculty, and administrators.

Continuous Learning & Professional Development: Maintains current knowledge of best practices and standards in higher education with an emphasis on community Colleges. Actively organizes and/or participates in applicable workgroups, trainings, workshops, seminars, committees and professional associations or conferences to promote continuous learning.

Other duties: Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.

Required Education & Experience Associate's degree in Human Resources, Business or related field. Five (5) years' experience in an office administrative or support position.

• Requires a broad knowledge of current business office practices, procedures and composition.

• Ability to speak publicly effectively and frequently for audiences of varying sizes with all key stakeholders

• Ability to establish, collaborate and maintain effective work relationships with peers, students, teachers, staff, representatives of outside agencies, educational institutions, and the general public.

• Demonstrated knowledge of Generally Accepted Accounting Principles and Governmental Accounting Standards.

• Deadline and detail-oriented, with strong organizational, analytical, and planning skills.

• Knowledge of and proficiency in the use of a personal computer, computer applications and software such as Google Workspace, Word, Excel, Electronic Mail, etc.

• Ability to keep complex records, to assemble and organize data, and prepare reports from such records.

• Excellent organizational skills with an ability to prioritize and manage multiple tasks and a variety of demands.

• Ability to communicate effectively through both oral and written means.

• Ability to compose a wide variety of correspondence without specific instructions.

• Ability to convey an image of professionalism and dedication in work related activities.

• Ability to work with culturally diverse student and employee populations.

• Ability to work successfully with minimal supervision and serve as a leadership role to others.

• Ability to establish workflows, manages multiple projects, and meets necessary deadlines.

Hours
This is a part-time position and may work up to 19 hrs. per week. Hours are Monday - Wednesday 1pm -6pm & Thursday 2pm- 6pm. Hours are subject to change based on department needs.

Salary

Salary is listed to the midpoint of the salary range and is based on the 2023/2024 rates and are determined by years of experience credit and internal salary equity.

Application Materials

Complete Application. A complete application entails providing thorough details, including personal information, educational background, and comprehensive work experience. This should include specific job positions held, duties performed, dates of employment, and any relevant licenses or certifications. Additionally, candidates may be required to attach copies of licenses or certifications as requested by the employer. It's crucial to ensure all aspects of the application are thoroughly addressed and documented.

EEO/AA

Milwaukee Area Technical College will not discriminate against any employee, applicant for employment, student, or applicant for admission on the basis of race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law.

Milwaukee Area Technical College is an Equal Opportunity/Access Educator/Employer operating under an Affirmative Action Plan. Reasonable accommodations will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact our office at 414-297-6529 (Wisconsin Relay

System: 711) or email jobs@matc.edu. Women, veterans, and minorities are encouraged to apply.