The Administrative Specialist will be responsible for a variety of work across the administrative unit including, but not limited to, gathering information for grants (external and internal) and routing it to co-investigators for the project program grant and serve as back-up to the Pre-Award Specialist; partners with co-investigators on submitting WISPER/RAMP records to ensure grants referenced are accurate for Material Transfer Agreements; maintains the departmental faculty procedures, guidelines, and membership; plan and manage onsite and virtual meetings for guest speakers and faculty; and support travel expenses and reimbursement workflows.

• 20% Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
• 30% Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
• 20% Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
• 10% Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems
• 20% Serves on committees and attends meetings, representing the interests of the unit or program

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit:

Preferred
Bachelor's Degree

Two years planning, directing, or coordinating one or more administrative services of an organization required.
One year of strategic planning, resource allocation, and coordination of people and resources required.
Proficient working with a computer and knowledge of computer software including virtual platforms preferred.

Part Time: 40% - 60%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Ongoing/Renewable

Minimum $42,600 ANNUAL (12 months)
Depending on Qualifications

University sponsorship is not available for this position. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.

This position is an ongoing position that will require continuous work eligibility. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1-OPT STEM Extension participants. If you are selected for this position you must provide proof of work authorization and eligibility to work.

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.

Melissa Zhang

608-263-0496
Relay Access (WTRS): 7-1-1. See for further information.

Administrative Specialist(AD006)

A53-MEDICAL SCHOOL/ONCOLOGY/ONCOLOGY

Academic Staff-Renewable

295462-AS