Carlson is one of the largest retail cleaning companies in the Upper Midwest. We maintain over 240 properties in 8 states. Our headquarters is in White Bear Lake, MN, a northeast suburb of Saint Paul. We offer a casual working environment and the opportunity for rapid career growth.
You are competent, discrete and professional with excellent communication skills. You are not intimidated by new challenges and love solving problems. You have intellectual curiosity and a passion for learning. You have a customer service orientation and enjoy working in a fast-paced, diverse environment. This is an opportunity to quickly develop new skills and assume significant responsibilities. While we prefer someone who has experience in one or more of the following areas, we are willing to train and develop a candidate who possesses the right skills and attitude. New graduates and individuals re-entering the workforce are encouraged to apply!
This is a full-time position working Monday thru Friday from 8am to 4:30pm.
Summary:
The Human Resources (HR) Coordinator (New Hires & Recruiting - Bilingual) is responsible for performing HR-related duties under the direct supervision of the Human Resources Manager. This position carries out responsibilities in the following functional areas: complete the new hire process, recruiting (posting open positions and following up with applicants), HRIS data entry and maintenance, and employee communications. The HR Coordinator communicates in a warm, welcoming and professional manner and provides excellent service to Carlson employees.
Essential Duties and Responsibilities:
Under the direct supervision of the Human Resource Manager, assists in managing the new hire process
Responsible for maintaining high level of confidentiality as it pertains to employee information, items discussed internally, or other sensitive information related to the human resources job responsibilities
Effectively and professionally communicates with managers and employees in Spanish or English
Interacts with new employees in a welcoming, professional and helpful manner
Obtains assistance of HR Manager when needed to resolve difficult or complex situations
Ensures the accuracy of all information related to newly hired and rehired employees
Receives new hire information from hiring managers and confirms new hire information with employee, including accuracy of names, addresses, birth dates, social security numbers, starting date, job title, date of hire, etc.
Informs HR Manager when managers provide new hire information late (i.e., after employee has already started working)
Enters required employee and job information into HRIS system (WinTeam), ensuring 100% accuracy and completeness, double-checking and proofreading all entries
Timely communicates new hire employee (“pin”) number to managers by email
Communicates with employees over the phone or in person to give pin number, instructions on how to clock in, information about new hire packet and I-9 form completion
Sends New Employee Information sheet with correct employee information to manager
Prepares new employee packets ensuring information in packet is complete and correct
Assists employees in person with completing the necessary forms in the new hire packet and/or mails packets to employees
Creates employee personnel file
Actively recruits for open positions within the organization
Helps onboard applicants over the phone during the recruiting process
Updates open and closed positions in HR Recruiting database
Post open positions onto recruiting websites as needed
Makes welcome calls to new employees within first three days of employment
Cross-trained to perform other HR related duties as needed
Performs other duties as assigned and as dictated by the department’s evolving needs and priorities
Education/Experience:
High School graduate or equivalent required; some college preferred
Minimum one year administrative or customer service experience
Experience working in diverse, multi-cultural environment
Demonstrated interest or experience in Human Resources preferred
Skills/Abilities:
Professional written and oral communication in both English and Spanish
Excellent customer service skills
Strong attention to detail and excellent organizational skills
High degree of professionalism and commitment to confidentiality
Flexibility and ability to adapt to change
Ability to multi-task and effectively prioritize among competing responsibilities
Works well independently and with a team in a fact paced work environment
Proficient at Microsoft Office, including Word and Excel and ability to quickly become proficient in HRIS program or other required software
Ability to adhere to Company attendance policy, due to time-sensitive human resources needs, the specialized nature of the position and the limited number of staff
Ability to regularly work very early morning hours as needed to meet with employees onsite
Ability to occasionally work night hours and to travel to out-state locations to meet with employees and manager
A valid Minnesota driver’s license and satisfactory driving record
Benefits:
Health and dental insurance coverage
Life Insurance Policy
Paid Time Off
Casual Work Environment
Carlson Building Maintenance Inc. is an Equal Opportunity Employer committed to creating a diverse workforce.Carlson Building Maintenance Inc. will not discriminate against any employee or applicant based upon a person’s race, color, creed, religion, national origin, sex, marital status, disability, public assistance, age, sexual orientation, gender identity and familial status or any other status protected by federal, state, or local laws.