The Department of Anesthesiology is in search of a highly organized and collaborative Medical Program Assistant to join our team and support the administrative functions of the department. This role will serve as the primary point of contact and will be stationed at both the UWMF Centennial Building and UW Hospital Anesthesiology offices.

Under general supervision, the incumbent will provide administrative assistance to Anesthesiology faculty to advance their clinical, educational, research, and administrative objectives. Additionally, they will offer support to various Anesthesiology faculty leaders, including Associate Directors, Medical Directors, and Board Runners, among others.

This position requires managing confidential information and providing excellent customer service, a high level of professionalism is required.

• 50% Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring
• 10% Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff
• 10% Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports
• 10% Serves as the primary contact and subject matter expert for specified program policies and procedures
• 5% Coordinates with senior management to define program goals and fiscal objectives
• 5% Identifies opportunities for program improvements and makes recommendations to the appropriate entities
• 10% Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit:

Preferred
H.S. Diploma

Required Qualifications:
- Demonstrated strong organizational and interpersonal skills in interactions with UW Hospital staff, visitors, colleagues, patients, and their families.
- Familiarity with PC computers/Windows operating systems.
- Proficient in Microsoft Office Suite: Excel, Word, PowerPoint.
- Ability of multitasking in a fast-paced, dynamic environment.
- Maintains professionalism and delivers excellent customer service, adhering to institutional policies and procedures, including HIPAA and patient confidentiality.
- Ability to handles sensitive issues with discretion and ensures confidentiality is maintained.
- Works effectively as a team member.

Preferred Qualifications:
- Ability to collaborate effectively with community leaders, University faculty, physicians, diverse community partners, and local and state public health professionals.

This position is Monday through Friday and regular business hours.
Position may require earlier start or later end times depending on special events, meetings, needs of the department, etc.

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

New employees will generally work onsite to meet other team members, make connections, and learn. Upon completion of 30 days working on site, and subsequent review and approval from their supervisor, a new employee would be eligible to work a hybrid schedule as outlined above.

Ongoing/Renewable

Minimum $22.00 HOURLY
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at ().

SMPH University Staff Benefits flyer: ()

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience as it relates to this role. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.

Heena Kansara

608-262-9397
Relay Access (WTRS): 7-1-1. See for further information.

Medical Program Assistant(HS009)

A53-MEDICAL SCHOOL/ANESTHESIOLOGY/ANESTHESIO

University Staff-Ongoing

296307-CP