Summary: If you are looking for looking for a great environment to work in, are a detail-oriented while being fast-pased team member who likes challenges and wants to learn and grow within our company this is a job for you! 

You will be responsible for most aspects of Accounts Payable and Accounts Receivable, as well as office and administrative support.   
 
Essential Duties and Responsibilities:     

• Performs all aspects of Accounts Payable, including matching invoices, entering in QuickBooks, making check runs, and mailing payments. 

• Performs all aspects of Accounts Receivable, including mailing out invoices, receiving and applying payments, making bank deposits, and sending out collection reports. 

• Provides administrative support as needed, such as answering phones, greeting visitors, order entry, filing, assisting with special projects and other general office tasks. 

• Maintains a high level of professionalism and accuracy. 

• Effectively monitors and orders office supplies and equipment. 

• Maintains fixed assets list and the chart of accounts. 

• Takes all reasonable discounts on supplier invoices. 

• Provides information to the external accountant who creates the company’s financial statements. 

• Assembles information for external auditors as necessary. 

• Maintains an effective and orderly accounting filing system. 

• Maintains a professional working relationship and effectively communicates with all employees, managers, vendors, customers, and regulatory agencies. 

• Understands and complies with company policies and procedures, regulatory and reporting requirements, and safety regulations. 

• Regular attendance at work is required. 

• Performs other assignments as necessary. 

Qualifications & Requirements:   

High School Diploma or equivalent, or education from a two-year college or technical school, or two-year related experience and/or training, or equivalent combination of education and experience. 

• Able to prioritize in a fast-paced environment 

• Proficient with Word and Excel / QuickBooks online 

• Strong oral and written communication skills 

• Strong oral and written communication skills 

• Office and computer application skills required 

• Proven experience as an Administrative Assistant or Office Admin Assistant 

• Working knowledge of office equipment, like printers and fax machines 

• Bilingual in English/Spanish is a plus