POSITION SUMMARY

Human Resource Assistant provides support to Chief Operating Officer as well as the overall Human Resources department by playing a crucial role in helping to create and maintain a positive and productive work environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintains calendar for the HR Director; organizing appointments and schedules meetings as needed
• Assist the HR Director with a variety of responsibilities and special projects, including employee training.
• Assists the HR department with planning and execution of special events such as organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations
• Performs internal and, external office communication.
• Maintains accurate and up-to-date human resource files, records, and documentation by providing the necessary clerical support to the Human Resources department.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Answers frequently asked basic questions from applicants and employees related to standard policies, benefits, hiring processes, etc.; refers more complex questions to an appropriate HR team member, senior-level HR staff, or management.
• Maintains the integrity and confidentiality of the Human Resources department.
• Assist with payroll functions including answering employee questions, creating and updating department list changes for check distribution.
• Assist with recruiting functions including, posting jobs, answer questions about received applications, updating vacancies, and any other general recruitment functions.
• Acts as a liaison between the organization and some vendors.
• Assist with new hire orientation.
• Assist with the onboarding process entering data, processing background checks, driver abstracts, and attendance tracking sheets
• Management of time-off request system, including entering data by confirming with the employee the direct supervisor
• Process employment verifications
• Performs other duties as assigned

SKILLS AND ABILITIES

• Excellent verbal and written communication skills.
• Excellent email and phone etiquette.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll management, human resource information systems (HRIS), and similar computer applications.

EDUCATION AND EXPERIENCE:

• Associate's degree preferred.
• Prior related office experience preferred.